Video Demonstrates A Common US Dental Office HIPAA PHI Violation

The above is a common scenario…

One that could creep up on your team innocently.

If you are curious about how to best protect your team against unsuspecting HIPAA violations – plan a staff meeting and update your current HIPAA standards to include:

  • A review of common practices with patient PHI: Pt Check In/Check Out
  • What papers need to be shred When & Why?
  • What I the proper form to use before sharing patient PHI with a 3rd party?
  • What steps should we take to better safeguard our Patient’s PHI from being seen or used?
  • How are we protecting PHI in Texts, Faxes, Copy Machine & Outgoing Emails?

If you need help with updating your HIPAA protocols for 2019, feel free to call one of our HIPAA Coaches on:


To see what is required.

Ready for TN OSHA Dental Office Inspections?


If you are a Tennessee Dental Professional listen up!  There is a new buzz in town and it may be headed your way.  It’s “a sting” of sorts—but you can get fully prepared:

Launched in October 2017, Tennessee is enforcing their meticulous “Local Emphasis Program” (LEP).  The campaign will subject all Tennessee Licensed Dentists to a random and detailed OSHA inspection.  Why?   LEP is a result of concern that arose after authorities compared a decade of healthcare data.  The results revealed 90% of TN dental offices surveyed had more than double the amount of OSHA violations when compared to combined workplaces during that same time period.  Authorities also discovered that 319 various hazards were involved, thus the push to implement the current Local Emphasis Program to improve overall safety within the Tennessee dental workplace. 

TN OSHA will pair their new appraisal checklist with the recently revised CDC Update for Infection Control within the Dental Office Setting & International Chemical Safety Updates OSHA/GHS , in an effort to accelerate OSHA compliance throughout the State. 

If you are interested in updating all of these standards without the direct scrutiny of TN OSHA Auditors, we can help.  Call or email us anytime.


How Can you best Prepare?  If you are chosen for the random audit, make sure you have the following up-to-date within your dental practice:



CDC Infection Control Update for Dental Offices

Make sure to fill-out Appendix A & B.

Blood Bourne Pathogens

This needs to be updated frequently; All employees must be trained in BBP—even non-clinical.

OSHA/ GHS                    Hazard Communications

Global harmonization Standards –Training & Protocols have been due to be in place since 2013.

Personal Protective Equipment

Know what to wear when to wear it, when to replace it & how to maintain it!

Exposure Control Plan

TN OSHA may ask any team member to access this; Be sure all MSDS & SDS are in alpha-order & updated—and that they coordinate with proper labelling requirements.  Include Beryllium & Silica Safety.

Proper use, location, handling and disposal of Prohibited Materials Containers

This would include BMW Red Bags, Sharps, Rx Waste, Amalgam Waste.

Maintenance & Safety Logs  Engineering & Work Practice Controls


TN OSHA will check these in detail; Make sure to have Annual, Quarterly, Monthly, Weekly & Daily Task listed and monitored. 

TN requires that clinical employees provide input on Safety Devices at least annually. 

Recapping Device 

TN requires that a Re-capping device is tested for use.

Vaccine Documentation & Injury Reporting

Include:  HEP B Series, MMR, TDAP and follow proper reporting protocol depending on the number of employees.

OSHA Required Forms & Proof-of-Training Updates

Keep OSHA Training Records for (3) consecutive years—for all employees.

General Duty Standard

Include also:  Water Quality, Laser//Radiation Standards, Fire Safety, Posters, Sterilization / Disinfection Monitors, Ergonomics, etc.

This is a query provided by

It will help you to understand specific codes in case you have to research violation codes.

The TOSHA-Department of Labor & Workforce Development will help you accomplish what is required, but you may be subject to go through their audits. 

If you are interested in updating all of these standards without the direct scrutiny of TN OSHA Auditors, we can help.  Call or email us anytime. 

Dental Enhancements, Inc.


Team of Compliance Coaches